07803 711 081
WELCOME TO
ASK ANN ADMIN
Efficient and Effective Executive Office Support
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WHAT I DO
You Need the Best
Ask Ann Admin is a Virtual Personal Assistant service provided by Ann Ruby. I have over 15 years' experience as an Executive Assistant working for high profile organisations such as The Royal Opera House, St Paul's Cathedral, The Royal Ballet School and Girlguiding UK. I specialise in supporting people with their administrative needs, from meeting arrangements to transcribing dictation, from project management to event planning.
It is my mission to solve your problems, leaving you peace of mind.
Contact me today to see how my services can benefit your unique needs.
MY SERVICES
No project or task is too small
As we move through an ever-changing, digitally connected world, I have seen there are some office and admin tasks that can be done remotely. Ask Ann Admin is here to help and provide you with an efficient and effective assistant for all your admin needs.
I offer a wide variety of services, available for you when and where you need them most. I am a motivated and reliable individual with a "can-do" attitude and a creative mind for being one step ahead and problem-solving.
Please feel free to contact me if there is something different you would like help with and I will try and assist you.
C-SUITE EXECUTIVE SUPPORT
MINUTE TAKING
DIARY MANAGEMENT AND SUPPORT
TRANSCRIBING DICTATION
EVENT PLANNING
RESEARCHING AND PURCHASING PRODUCTS
BOOKING TRAVEL AND ACCOMMODATION
PREPARATING DOCUMENTS OR REPORTS
EA /PA HOLIDAY COVER
EDIT AND FORMAT DOCUMENTS
PROCESS EXPENSES
ABOUT ANN
Experience and skills that help you
Previous employment experience
15 years’ experience of working at senior management level as an Executive or Personal Ass
Producing a range of documents including:
reports, invitations, application forms, correspondence, spreadsheets, booklets, training manuals, posters and marketing material
Formal minute taking for board meetings, HR meetings and senior leadership meetings
Governing Board meeting administration including paper preparation and action tracking
HR responsibilities including timesheet processing, sickness and holiday records, recruitment and induction
Writing reports, support materials, correspondence, and committee proposals
Managing budgets and financial processes effectively
Event Planning including staff away days, training events, receptions, conferences
Establishing and maintaining effective office systems and procedures that improve work performance
Managing multiple diaries and managers in complex working environments
Handling confidential material and sensitive matters with tact, diplomacy and trust
Working with senior leadership staff and VIPs
Team supervision including line management and activity oversight
Microsoft Office Suite
Multiple electronic diary and inbox management
Personal Skills
Excellent verbal communication skills, conveying information accurately and positively
Strong time management and organisational skills to meet tight deadlines
Excellent interpersonal skills to gain the trust of staff and volunteers and to develop positive relationships across a range of stakeholders
Ability to find solutions to problems swiftly and efficiently
Professional and reliable work ethic
Sense of humour
